Terms for New Tenants

In order to proceed with the chosen property we require all intended occupants over the age of 18 to undergo referencing. We use ‘Rent4Sure’ to carry out any previous landlord and income checks. These forms are usually submitted online and can take up to two weeks to complete. Upon successful referencing we will confirm a mutually convenient move-in date between the Tenant and the Landlord in writing and will require an ‘Assured Shorthold Tenancy’ document to be completed.

In addition to paying rent for the property (payable in advance) you may also be required to make the following permitted payments:

  • Deposit: equivalent to 5 weeks rent.
  • Companies seeking to rent a property will be required to pay £300 including VAT (£250 plus VAT) for the completion of a Company Reference carried out by an independent referencing agency.
  • Payments to other third parties: such as Council Tax, utilities or payments for communications services;
  • Default Charges: such as payment for the replacement of lost keys or interest on overdue rent may be applied.
  • Tenancy Changes: such as requests to vary the terms of or reassign the tenancy may also be applied which will be limited to £50 including VAT (£41.67 plus VAT)

We may charge a holding deposit.

This will take place in our office. One month’s rent and the deposit is due prior to the appointment, ideally direct to our bank account, cheques are not accepted. A move-in pack will be provided containing our thorough inventory document for approval within seven days of occupancy. The deposit will be held in a Deposit Protection Scheme (DPS) separate to our company. The property cannot be vacated before the end of the initial six months’ tenancy.

Interim inspections will take place periodically.

One month’s notice in writing is required, on or before the next rent due date, to vacate the property. Upon successful vacation the initial deposit will be returned via the Deposit Protection Scheme (DPS) within 14 days.

If pets are permitted at the property a pet schedule will be completed.

Julian Marks Property Management Ltd is a member of Client Money Protect.

Membership No: CMP009806
Date of Issue: 16/02/2023
Expiry Date: 15/02/2024

Julian Marks Ltd is a member of a redress scheme known as The Property Ombudsman. Copies of the TPO Code of Practice and our complaint handling procedure are available at 2 The Broadway, Plymstock, Plymouth PL9 7AW.

During your tenancy the permitted payments payable by a tenant are in accordance with the Tenant Fees Act 2019.

Before anyone moves in to a property the following needs to be paid.
1.    One calendar month’s rent in advance.
2.    A refundable tenancy deposit capped at five weeks’ rent where the annual rent is less than £50,000 or six weeks’ rent where the total rent is £50,000 or above.

We do not make any charges to tenants for administration, referencing or any checks, inventories, preparing tenancy agreements or obtaining references.

For a company application there is a referencing fee of £300 including VAT.

During the tenancy some charges may apply.

Payments to other third parties such as Council Tax, utilities or payments for communication services.

Default charges such as payment for the replacement of lost keys or interest on overdue rent may be applied.

Tenancy changes such as requests to vary the terms of or assign the tenancy may also be applied which will be limited to £50 including VAT.

Default fee for late payment of rent exceeding 14 days or more from the rent due date. Fee will not exceed 3% above the Bank of England’s base rate for each day that the payment has been outstanding.

In the event of an early termination the rent is to be paid during the fixed term period as required under the tenancy agreement. If the landlord agrees to terminate a tenancy during the fixed term, the tenant will be responsible to pay for the rent up the point of the check in of the new tenant and the outgoing tenant is responsible to pay the landlord/ letting agent’s costs of referencing and re-advertising the property.

The fees above will be paid in addition to any rent and deposit that is due under the tenancy agreement.

Tenants are accountable during the tenancy (if permitted and applicable) for all the utilities, (gas, water and electricity) communications for telephone and broadband, installation of cable and satellite and subscriptions, television licence and council tax.